How To Use Video Conferencing and Collaboration Services to Build A Better Workplace

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Can you imagine working from home? For some people, that might be a luxury they can’t afford. For others, it might be the only option to get their job done in an effective and productive way. However you feel about being restricted to your own space, at least you will be able to work from home often. In today’s fast-paced world, companies are looking for ways to take their communication practices from ‘What’s on the To-Do List?’ to ‘Where Are We Now?’ faster and more effectively than ever before. This is where virtual meetups and collaboration services come into play. Get the team together over a cup of coffee or lunch and discuss how things are going from A to Z. You can also create different work spaces with individual microphones so everyone is able to record what took place — no matter where they are in the project or who was involved in the discussion. When used properly, video conferencing and collaboration services can not only streamline workflow but also build stronger teams that function together as one unit rather than spread across different locations or offices.

What Are Video Conferencing and Collaboration Services?

Video conferencing and collaboration services are computer software programs that enable teams or individuals to meet face-to-face and collaborate on a virtual level. These software programs enable teams to instantly message one another, share data, conduct meetings and more — all from the comfort of their own home or office. These software programs can be used for both face-to-face and virtual meetings. Face-to-face meetings can be cued up on a large screen TV or shipped room-to-room over video conferencing software. Virtual meetings can also be cued up on a computer screen, smartphone or any internet-based device. These meeting types can be very beneficial when you’re looking to get things done and get it done quickly.

Why Use Video Conferencing and Collaboration Services?

One of the most common reasons to use video conferencing and collaboration services is simply to save time. There are many ways to do this, but the best way is often through automation. For example, let’s say you have a weekly meeting where everyone sits around a large table to discuss their work. You could manually click on each person’s name on the computer and have them verbally respond to the things that were discussed. However, this could take you far too long to complete — especially if you’re short staffed and there are many people present. Automating this process with video conferencing can save you time because instead of having to click on each person individually, you can just ask them to join the others in the video conferencing room. This also means that you won’t have to spend the time looking for people when you’re finished with them.

Which Company Video Conferencing and Collaboration Services Should You Use?

The best video conferencing and collaboration services are the ones that are most beneficial to your specific team. This means that you should only use these services with other companies that you do business with. However, there are many great video conferencing and collaboration services that are also available for non-customers. These include Webin, Zoom, FaceTime, Google Hangouts and many more. You should also research carefully the availability of these services in your region so that you aren’t limited to a specific vendor due to franchise or licensing issues.

How to use video conferencing and collaboration services

Keep in mind that when using video conferencing and collaboration services, you are communicating with people who may or may not be physically in the same location as you. As such, make sure you are aware of any bandwidth, convenience or time-zone issues that may be present. During the meeting, have participants record what they are saying so that you can see exactly what they are discussing. This way, you can make sure that nothing is being overlooked and that everyone is on the same page. As the meeting progresses, you can also record what is happening outside the meeting room so that you have an idea of where everyone is located.

The bottom line

When it comes to communication, speed is everything. Put simply, if you are taking two hours to discuss a single issue, then that issue is going to be much harder to solve. So, when it comes to using video conferencing and collaboration services, you will want to make sure that the time you are wasting is outweighed by the time that is being saved. In other words, use the services when you are short staffed and don’t have the equipment or staff to record the meeting. In these cases, the convenience of the video conferencing option should be more valuable than saving a few minutes by not having to physically be in the room or outside it.